HIPAA-Compliant IT
Patient data handled responsibly by a US-based team. No offshore access to PHI, no checkbox compliance theater. We build and manage healthcare IT infrastructure that actually meets the rules -- because your patients trust you with their most sensitive information, and you need an IT partner that takes that seriously.
Talk to an EngineerHIPAA Is Complex, Penalties Are Steep, and Most IT Providers Wing It
Here is the uncomfortable truth: most IT providers treat HIPAA compliance as a checkbox exercise. They will tell you they are "HIPAA compliant" but cannot produce a BAA, have not mapped their controls to the Security Rule, and route your support tickets through offshore teams with access to environments containing ePHI. Meanwhile, a single breach can cost millions in fines, destroy the patient trust you have spent years building, and trigger regulatory scrutiny that lasts for years. You need a team that actually understands the rules and builds systems that follow them -- not one that just says the right words on their website.
How We Handle HIPAA-Compliant IT
Every layer of our healthcare IT services -- from physical data centers to cloud configuration to the engineers who answer the phone -- is built to meet HIPAA Security Rule requirements. Our team is US-based, our infrastructure is audited, and we sign BAAs because that is what the law requires.
ePHI Security & Access Controls
We implement the administrative, physical, and technical safeguards the HIPAA Security Rule requires. Role-based access control, multi-factor authentication, encryption at rest and in transit, audit logging, automatic session management. Every access to ePHI is tracked and auditable. No shortcuts, no "we will get to that later."
Business Associate Agreements
We sign BAAs for every service that touches ePHI. Full stop. Managed infrastructure, cloud hosting, backup, disaster recovery, support operations -- all covered. If a vendor in our chain handles your data, there is a BAA in place. We will not process ePHI without one, and frankly, you should not work with anyone who will.
Audited Infrastructure
Our data centers and cloud environments undergo regular third-party audits. Physical security includes biometric access, 24/7 surveillance, and visitor logging. Cloud environments on Azure and AWS use HIPAA-eligible services with configurations validated against CIS benchmarks and NIST 800-66 guidance. We do not just claim compliance -- we prove it.
Ongoing Compliance Operations
Compliance is not a project with an end date. It is ongoing work. We provide continuous vulnerability scanning, security patching, configuration drift detection, access reviews, and incident response procedures built specifically for HIPAA-regulated environments. When regulations change, we update. When your systems change, we update.
Why Healthcare Organizations Work with Us
Full BAA Coverage
We sign Business Associate Agreements for every applicable service. Not "upon request." Not "for enterprise plans." For everyone, because that is what the law requires.
Audit-Ready at All Times
Continuous compliance monitoring and automated evidence collection mean you are always prepared for an audit. No two-week scramble to pull documentation together when the auditor calls.
Encryption Everywhere
AES-256 encryption at rest, TLS 1.2+ in transit for all ePHI. Centralized key management and automated certificate rotation. Your patient data is encrypted whether it is sitting on a disk or moving across a wire.
24/7 US-Based Support
When your EHR goes down at 2 AM, a US-based engineer picks up the phone within 15 minutes. Not an offshore call center. Not a chatbot. A real person who understands healthcare IT and has the access to fix the problem.
Breach Response Planning
Documented incident response procedures aligned with HIPAA Breach Notification Rule requirements. Forensics, containment, regulatory notification workflows -- all planned and practiced before you ever need them.
How It Works
HIPAA Risk Assessment
We audit your current environment against HIPAA Security Rule requirements. Not a generic questionnaire -- an actual technical assessment that identifies gaps in your administrative, physical, and technical safeguards. You get a clear picture of where you stand and what needs to change.
Remediation & Architecture
Based on what we find, we design and implement compliant infrastructure. Access controls, encryption, logging, network segmentation, backup and DR -- all built to meet the specific requirements of the Security Rule, not generic best practices.
BAA Execution & Documentation
We sign the BAAs, document every security control and policy, and create the compliance artifacts you need for audits and regulatory inquiries. When someone asks "how do you protect patient data?" you have a clear, documented answer.
Ongoing Managed Compliance
We continuously monitor, scan, patch, review access, and run security operations on your behalf. Compliance does not stay static -- regulations evolve, your systems change, new threats emerge. We keep up so you do not have to become a compliance expert on top of running your practice.
The Credentials That Back This Up
- Business Associate Agreements -- signed for all HIPAA-applicable managed services, cloud hosting, backup, and DR
- Azure Expert MSP -- certified to manage HIPAA-eligible Azure services with validated configurations
- AWS Advanced Consulting Partner -- proven expertise deploying HIPAA-eligible AWS services under BAA
- SOC 2 Audited Infrastructure -- independent third-party verification of our security, availability, and confidentiality controls
- NIST 800-66 Aligned -- security controls mapped to NIST guidance specifically written for HIPAA Security Rule implementation
- 15-Minute Response SLA -- 24/7/365 US-based support for healthcare systems that cannot wait until morning
Frequently Asked Questions
Does Exodata sign a Business Associate Agreement?
Yes. Always. We sign BAAs for every service that involves storing, processing, or transmitting ePHI. That covers managed infrastructure, cloud hosting, backup, disaster recovery, and support operations. We will not touch your patient data without a signed BAA in place. If your current IT provider hedges on this, that should be a red flag.
Can you host our healthcare application in the cloud?
Yes. We deploy healthcare applications on HIPAA-eligible Azure and AWS services with configurations validated against CIS benchmarks and Security Rule requirements. Network segmentation, encryption, access controls, audit logging, monitoring -- all covered under our BAA. We have done this for EHRs, patient portals, telehealth platforms, and custom healthcare applications.
What happens if there is a potential breach?
We have documented incident response procedures aligned with the HIPAA Breach Notification Rule. If we detect a suspected breach, our team immediately contains the threat, conducts forensic analysis, assesses the scope of exposure, and coordinates with your organization on notification requirements. Everything is documented for regulatory purposes. We practice this process so it is not improvised when it matters.
What is the difference between HIPAA compliance and SOC 2?
HIPAA is federal law -- specific security and privacy requirements for protecting health information. SOC 2 is a voluntary audit framework that evaluates an organization's security, availability, and confidentiality controls. We maintain both. Our infrastructure is SOC 2 audited, which gives us a strong baseline. Then we layer HIPAA-specific controls on top -- the additional safeguards the Security Rule requires for healthcare data. They complement each other.
Talk to a Compliance Engineer
No scare tactics. Just a straight conversation about where your compliance stands and what needs to happen. We will review your current setup, identify gaps, and give you an honest assessment -- whether you end up working with us or not.
Schedule a Compliance ReviewWant the technical details? Visit our HIPAA Compliance service page for specifics on safeguards, audit processes, and service tiers.